Planned
Visits and tasks are scheduled in advance around the actual assets and required inspection intervals.
Commercial building maintenance
Reliable plant. Clear records. No compliance guesswork.
Air360 plans and delivers routine HVAC and mechanical maintenance around the building, its equipment and its compliance schedule—then provides the evidence needed to support ongoing performance and BWOF obligations.
A site-specific programme
Maintenance should follow the building—not a generic checklist.
We shape the programme around the compliance schedule, O&M manuals, equipment requirements, operating conditions and available service history. The result is a documented plan with clear visit frequencies, responsibilities and boundaries.
Practical
Work is coordinated around access, tenants, production and the day-to-day operation of the building.
Documented
Service activity, faults and recommendations are recorded so the maintenance history remains clear.
Typical service rhythm
The right work at the right interval.
Quarterly, six-monthly and annual visits are a common structure. The final frequency always follows the building’s equipment, compliance schedule and agreed service scope.
Routine preventative care
Operating checks and scheduled maintenance tasks that keep the agreed plant under regular review.
Expanded inspection
A deeper service visit for equipment and tasks that require a longer maintenance interval.
Compliance-focused review
Annual inspection, testing and reporting aligned with the building’s compliance schedule and agreed certification scope.
Systems we maintain
Mechanical services across the working building.
The final asset list is confirmed site by site. Air360 can bring routine mechanical maintenance, operational checks and compliance-related tasks into one coordinated programme.
01Air-handling units
02Mechanical ventilation systems
03Toilet and general extract fans
04Stairwell pressurisation systems
05Fire dampers
06Fire-sequence operation
07HVAC controls and operating checks
08General mechanical plant
What a routine visit does
More than an attendance date on a calendar.
Prepare
Confirm access, review the asset list, compliance-schedule procedures, earlier service records and any open issues before attendance.
Inspect
Check the agreed equipment, its condition and operation against the planned tasks for that visit.
Maintain
Complete scheduled preventative tasks, including routine cleaning agents and lubricants where required by the agreed scope.
Record
Document the date, work completed, faults found, remedies applied and recommendations for follow-up.
BWOF & Form 12A
One annual process. Different responsibilities.
A Building Warrant of Fitness is the owner’s annual declaration on Form 12. It confirms that the inspection, maintenance and reporting procedures for the building’s specified systems have been met. The declaration is supported by Form 12A certificates from the relevant IQPs.
Engages the required IQPs, keeps records and supplies the BWOF and supporting Form 12As to the council each year.
Certifies only the specified systems and procedures within their registered scope after the requirements have been fully met.
Mechanical ventilation or air-conditioning certification where Air360 is engaged and authorised for that system.
Form 12A is not the BWOF.
Air360 does not certify every specified system in the building. We can issue Form 12A only for the SS9 scope for which Air360 is registered and only when the required procedures and supporting records demonstrate full compliance for the relevant period.
From schedule to certification
A full-year compliance trail, built visit by visit.
Form 12A is the end of a documented process—not a last-minute inspection. Air360 structures the year so required work, evidence and follow-up remain visible.
- 01
Review the building
Start with the compliance schedule, O&M information, asset list, service history and the way the site operates.
- 02
Build the programme
Set quarterly, six-monthly, annual or other required visits around the actual equipment and prescribed procedures.
- 03
Inspect, maintain and report
Complete the scheduled work and maintain clear service evidence throughout the 12-month BWOF period.
- 04
Resolve exceptions
Identify missed procedures, defects or remedial work early. Repairs and additional work are scoped and quoted separately.
- 05
Certify the completed scope
Where Air360 is the authorised IQP and every relevant procedure has been met, issue Form 12A for the registered SS9 scope.
Scope clarity
Know what is included before the year begins.
- Scheduled inspection, maintenance and reporting
- General plant and operating checks
- Annual fire-sequence testing and nominated-cycle fire-damper checks
- Routine cleaning agents and lubricants
- Service records and compliance documentation
- SS9 Form 12A where Air360 is authorised and requirements are met
- Breakdown repairs and remedial work
- Replacement parts and disposable filter media
- Specialist Fire Engineer activation
- Duct, grease-filter and kitchen-hood cleaning
- Grille and diffuser cleaning
- Special access, parking, permits or equipment
Every building is different. Your accepted proposal and the building’s compliance schedule define the final equipment list, procedures, frequencies and certification responsibilities.
Official guidance
Useful BWOF references.
Start with the building
Build a maintenance plan around your actual obligations.
Arrange a site assessment with Namit Maharaj to review your mechanical plant, service history and compliance-schedule requirements.
Request your assessment office@air360.co.nz